September 30, 2023


Business Woman

Destination wedding planning steps – Hola Weddings

7 min read

You just acquired engaged, huh? CONGRATS! Acquiring married is one particular of the most important times in your daily life and you will want to make certain every little thing goes exactly as you dreamed it. But in get to flip the aspiration into reality, there are a handful of wedding organizing measures you want to adhere to.

So, are you anxious about your massive day? Not certain what to do to start with? Who need to do what and when? Stress no a lot more! Hola Weddings is in this article to guideline you by way of the essential measures just about every marriage ceremony couple ought to observe, that will guarantee you arrive at your wedding ceremony day all set, joyful, and sane!

Curious about what this is all about? See it all in just one particular graphic:

Wedding planning steps

1. Set THE Date AND Area

Are you continue to fired up about that proposal? Have you built the major announcement nonetheless? You ought to be dying to tell everyone! And you must, why not?

Choose benefit of that enthusiasm and channel it in direction of your wedding ceremony organizing! Generate a Pinterest eyesight board with your loved a person and chat about your desire marriage. You will want to remedy questions these types of as: Do you want a typical tropical vacation spot? or do you desire an exuberant and exotic faraway land? In which do you see it taking place?

When it will come to the guest list, will you be inviting kids or teenagers? The place are most friends coming from? Will the frecency of flights match your marriage date? Is it heading to be tough or also high priced for them to get there? Let us say people living on the West Coast will effortlessly get there at Cabo and Vallarta but might struggle to get to Cancun or the Caribbean.

Answering these queries is something you must certainly look at in the early wedding day planning steps, so the crucial persons in your team are able to go! There is no these types of thing as a excellent wedding ceremony when your beloved people are not there with you to celebrate.

Also, dates are tremendous significant. Planning an celebration for the duration of the substantial season will surely raise flight tickets, home prices, and wedding dates will be far more restricted. Generally, the significant time contains Easter, Xmas, New Year’s Eve, all key vacations, and university breaks.

The reduced season also coincides with the rainy or hurricane period in most places. You may perhaps have a possibility to get a far better offer, but also there are much more options for inclement temperature. We’ll have lots of solutions for you to pick from if you are hesitant about locations!

2. Locate YOUR Desire Resort

Brace you. The moment you are certainly absolutely sure about the vacation spot and day, you will discover virtually hundreds of resorts, all with unique themes, vibes, price factors, execs, and negatives.

Our marriage specialists will work hand in hand with you to enable you uncover the excellent match according to your necessities, the dimension of the group, and your price range.

Resort lobby bar from avobe with a big glass wall and a pond
Some resorts are genuinely exceptional, like Atelier Playa Mujeres

We are located in the Riviera Maya and have skilled initial hand most resorts in the spot, we have also frequented Los Cabos, Vallarta, Costa Rica, and the Dominican Republic. So, we know a detail or two about resorts!

Hey! If you have to have a minimal inspiration to discover your dream resort, visit our YouTube Channel with hundreds of real video clips of resorts, seashores and marriage venues!

If you’re up for a study, obtain out how to pick the appropriate vacation resort for your vacation spot wedding!

3. Save YOUR Wedding Day

At the time you slide in enjoy with your desired destination marriage ceremony resort, let’s safe your date, time, and venue!

Beach front destination weddings are exceptionally well known and most resorts will book up to 18 months in progress. On best of that, some inns accept 2, 3 or far more weddings a working day. Typically, resorts have restricted employees and frequently a lot more requests, e-mails, and phone calls than those people they can bear.

Hola weddings staff with weddings staff of dreams natura resort
Hola weddings personnel with Ximena, wedding ceremony coordinator of Desires Natura

So, if you definitely want that rooftop gazebo for your ceremony or that amazing beach locale for your reception, you may want to make up your head ASAP.

We have private relationships with the on-site wedding ceremony coordinators and can help you get a fast respond to most of the occasions. It will just just take a number of email messages again and forth with the resort’s income division, a pair of times, and you’ll have a confirmed marriage day to place on your Conserve the dates, so they’re prepared to article! (or electronic mail, way too).


Block what? A space block is a established of hotel rooms that are exclusively assigned and held to your marriage team. You will want to get a person due to the fact the additional rooms you ebook, the more added benefits, and perks you get!

Hola Weddings will uncover the greatest prices, concessions and even get you freebies you will by no means have access to if you do it oneself. Some of the benefits you acquire with room blocks are totally free rooms, updates, cashback, and conference the necessities, no cost flights for the wedding day pair! Isn’t it nice?

Hotel room with wooden furniture, blue fabrics, big mirrors and a bathtub
Rooms at TRS Yucatan are unbelievably gorgeous and lavish

It is up to you to decide on what rooms you want your company to reserve. Most resorts are really adaptable but choose note, it’s normally simpler to incorporate more rooms than to get rid of them, as prolonged as there are rooms offered of training course!

If you have guests coming to the resort but not utilizing the space block, they will not be counted as wedding guests and you will possible have to pay back extra for them. Also, they will not count for any benefits or freebies. You will want to make confident all your company guide by us, and we’ll make that super easy for you.

Once you establish the rooms you are going to have to have, we’ll ask for the area block to the resort and in a few of small business days, the agreement will be completely ready. It could audio sophisticated, but we can stroll you by means of it.

5. Create YOUR Wedding day Website

You have your date, you have selected your beloved resort, the rooms are blocked, you previously despatched the Save the Dates to your attendees, and now you want to make your marriage ceremony website!

Share with us a piece of your own appreciate story, your beloved images together and we’ll perform our magic! In a several times, you’ll have your private web page that will enable your attendees clear up any queries regarding the event, fees, reserving rooms, and all there is to know about your wedding day.

6. Ship Wedding Invitations

Permitting your guests know all the deets in a timely way is essential, so all people has ample time to make preparations at their positions, the school for the young ones, get aircraft tickets, and past but not the very least, a rocking outfit for the bash!

Wedding reception on the beach with wedding guests toasting
The extra, the merrier!

Like the site website link in your invitations will save you tons of emails and texts. You’ll be super occupied contemplating about flowers, supper menus, celebration favors, and all marriage ceremony things. Target on what truly issues and we’ll take care of the rest.

7. Maintain AN EYE ON YOUR Visitors

Are you dying to know who by now booked? who is confirmed? As an alternative of earning calls to your friends, why really do not you just open up a single link and see all the rooms and aspects of your attendees?

As the working day will get closer and closer, you are going to have finish up to date accessibility to your team info! We are here each and every stage of the way to assist all your friends, give the data they have to have, and even book transportation and some excursions for them.

8. Appreciate YOUR Marriage!

Smilling bride holding her flower bouquet in a lush garden
Appropriate wedding day scheduling will assurance your piece of head. Photograph by Acquire it Photograph

You created it! It is time to pack, get to your vacation resort and enjoy your party. Let’s celebrate!


So, now you know all the wedding setting up ways you need to have to adhere to to obtain the marriage ceremony of your desires! Confused? Try to remember, we are right here to help. Satisfy our staff.

We are authentic people that do the job tricky to make your spot marriage planning straightforward. With around 50 many years of marriage ceremony and travel arranging encounter mixed, we certainly can aid you flip your marriage ceremony setting up into a joyful practical experience for you and your friends!

Get in touch, we love to help!
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